Main Responsibilities & Tasks:

• Carry out donor mapping, track their priorities, and maintain an updated donor database.
• Identify relevant donor clusters, groups, and forums; register Organazations participation in their events.
• Participate in donor meetings to develop effective working relationships and linkages.
• Assist the Business Development department in compiling all project proposal requirements.
• Develop Project Summary Sheets for Organazations completed and ongoing projects.
• Work with the Project Manager to develop work plans and monitoring plans for projects.
• Regularly update the Project Status Matrix and Projects’ Fact Sheets.
• Ensure effective record-keeping of official agreements and Memoranda of Understanding (MoUs) with other organizations.
• Respond to donors’ day-to-day requirements in close coordination with the line manager.
• Undertake field visits to conduct research and understand ground realities pertaining to current programs/projects and future opportunities.
• Closely monitor the progress of ongoing projects at the field level and update the line manager on the status of interventions as per the donor-approved project work plan.
• Ensure project deliverables are met, and all contractual compliances are adhered to according to signed agreements/MoUs with respective donors.
• Update the donor reporting calendar.
• Facilitate the line manager in preparing weekly, monthly, quarterly, bi-annual, and annual reports for projects and the organization.
• Establish and maintain effective working relationships with Organazations Regional/Field/Laision Offices under the supervision of the line manager.
• Maintain and update directories of Organazations documents, including Certificates, Annual Reports, Audit Reports, Organazations Profiles, and Manuals.
• Collect required data from relevant departments to respond promptly, courteously, accurately, and professionally to queries, complaints, or concerns.
• Prepare requisition forms for departmental requirements and donor visits.
• Facilitate donors’ visits to the field.
• Report concerns the respective supervisors and promptly informs them of any delays.
• Maintain close coordination with departments to ensure projects are completed on time and within budget.
• Ensure donors’ visibility requirements are met in projects and programs.
• Perform any other tasks assigned by the supervisor.

Skills, Experience & Qualifications

• Master's degree in a relevant field, such as development studies, Project management, or business administration marketing.
• Minimum 3 years of experience in donor reporting, project management and programmatic support and marketing communications
• Proven experience in donor mapping, project cycle management, report writing, training delivery, and monitoring & evaluation.
• Proficient in MS Office excel, word and Power point skills.
• Excellent communication, interpersonal, and organizational skills.
• Fluency in English
• Demonstrated ability to work independently and as part of a team in a multicultural environment.