Job Description – Project Coordinator

Job Title:                     Project Coordinator

Salary:                         Grade E – PKR 132,698 – 160,590/-

Department:                Program

Location:                     District Shikarpur, Sindh Province, Pakistan

Responsible To:          Head of Program

Period:                        1-July-2025 to 30-May-2026

Number of Positions: 01 (Male/Female)

Key relationships:

Internally:

Program Department, MEAL Department, HR Department, Finance and Operations Department

Externally:

Local Government Authorities, Department of Agriculture, Social Welfare, Livestock & Women Development, OPAs, Community Structures, Farmers’ Groups, Women Groups, NGOs, INGOs, and Civil Society Networks.

Position Purpose

The Foundation for Ageing and Inclusive Development (FAID) is a national organization dedicated to promoting inclusive development, enabling people of all ages—especially older people—to lead dignified, healthy, and secure lives. FAID will implement the project titled "Sustainable Solutions for Food Security and Hunger Crisis Mitigation (SSHCM)" in Shikarpur District, Sindh, Pakistan from July 1, 2025, to June 30, 2026, supported through HelpAge Deutschland and funded by ADH Germany. The project aims to address severe food insecurity affecting vulnerable populations—particularly older people, women, and persons with disabilities—through an inclusive, multi-sectoral approach. Key objectives include improving food security, promoting climate-resilient agriculture, empowering women through home-based enterprises, enhancing community nutrition knowledge, and advocating for the inclusion of older people in food and disaster planning. The project will benefit 10,040 people through activities such as food distribution, farmer training, seed and mobility aid provision, vocational training with micro-grants, nutrition education, and policy advocacy. Monitoring, impact assessments, and a strong focus on age, gender, and disability inclusion underpin the project’s commitment to sustainable and resilient community development.

The Project Coordinator will lead, plan, coordinate, and supervise all project activities in close collaboration with communities, government departments, and implementing partners. The role includes leading food distribution, inclusive agriculture support, vocational training for women, nutritional awareness, and local advocacy. The Project Coordinator will ensure that project implementation adheres to timelines, quality standards, safeguarding, and inclusion principles, while also documenting learning and contributing to policy influence. In addition to managing operational and technical execution, the Project Coordinator will be responsible for cultivating strong field presence, enabling real-time problem-solving, and ensuring community participation in all stages of the project cycle. The Project Coordinator will work to ensure that the project contributes to sustainable food systems and supports the long-term wellbeing of vulnerable groups, particularly older people, women, and persons with disabilities.

Key Responsibilities:

The key responsibilities of Project Coordinator are including:

1-     Project Planning and Coordination

-         Lead the development of detailed implementation plans, timelines, and operational strategies to ensure the successful delivery of all project components.

-         Coordinate with internal teams and external partners to ensure smooth execution of activities at national and district levels.

2-     Stakeholder Engagement and Advocacy

-        Facilitate coordination with key stakeholders including the Local Government Authorities, Department of Agriculture, Social Welfare, Livestock & Women Development, OPAs, Community Structures, Farmers’ Groups, Women Groups, NGOs, INGOs, and Civil Society Networks.

-         Represent FAID in local, provincial and national platforms relevant to the project activities.

3-     Technical Oversight and Quality Assurance

-         Supervise food distribution, farmer training, women’s enterprise support, and nutrition campaigns.

-         Ensure inclusion of older people, women, and persons with disabilities in all components.

4-     Capacity Building and Support Supervision

-         Lead the planning and delivery of training sessions for project beneficiaries, community facilitators, and project staff, ensuring inclusive and context-relevant content.

-         Provide continuous coaching, supervision, and technical guidance to Social Mobilizers, community facilitators, and implementing staff.

5-     Monitoring, Evaluation, and Learning (MEAL)

-         Work closely with the MEAL team to monitor progress, identify gaps, and adjust implementation strategies based on real-time data and feedback.

-         Ensure regular documentation of lessons learned, success stories, and best practices to inform scale-up and policy advocacy.

6-     Financial and Administrative Oversight

-         Monitor project expenditures, support procurement processes, and ensure compliance with donor and organizational financial policies.

-         Coordinate with admin/logistics staff to ensure timely arrangement of events, travel, training logistics, and material distribution.

7-     Reporting and Communication

-         Prepare and submit high-quality progress reports, donor updates, and internal briefings as per the agreed reporting schedule.

-         Contribute to knowledge products such as policy briefs, learning reports, and presentations for national and global dissemination.

8-     Safeguarding and Inclusion

-         Ensure all project activities are implemented in line with FAID’s safeguarding policies and uphold principles of dignity, equity, and inclusion.

-         Promote active participation of older people, women, and persons with disabilities in all aspects of the project cycle.

9-     Risk Management and Problem-Solving

-         Identify operational or contextual risks and proactively develop mitigation strategies in collaboration with field and senior management teams.

Specific duties and responsibilities

The specific duties and responsibilities for the position holder are including:

1-     Lead the overall implementation of the SSHCM project in line with the approved proposal, work plan, and donor guidelines, ensuring activities are delivered on time, within scope, and budget.

2-     Supervise distribution of food packages to targeted households in two rounds.

3-     Oversee the development and dissemination of localized training manual on climate-resilient farming.

4-     Ensure successful training and support to smallholder farmers including persons with disabilities.

5-     Coordinate distribution of certified seeds and mobility aids to selected farmers.

6-     Oversee vocational trainings for women and disbursement of micro-grants.

7-     Facilitate market linkage activities and business mentoring.

8-     Support implementation of nutrition education sessions and school campaigns.

9-     Organize advocacy event with provincial and national government on older people’s nutritional needs.

10- Conduct inception workshop and community-based launch events.

11- Ensure delivery and quality of all MEAL activities.

12- Compile reports, meeting minutes, beneficiary databases, and photo documentation.

13- Lead coordination with government departments for sustainability and ownership.

14- Monitor cash and in-kind support mechanisms for accountability and transparency.

15- Represent FAID at local coordination platforms and in external meetings.

16- Promote the visibility of FAID and donor contributions in all activities.

17- Ensure regular follow-up with women entrepreneurs and farmers post-intervention to track outcomes and provide additional support where necessary.

18- Maintain up-to-date implementation schedules and adjust plans as needed in response to field realities and emerging challenges.

19- Facilitate cross-learning and collaboration among different beneficiary groups (e.g., women entrepreneurs and smallholder farmers).

20- Work closely with the Admin and Logistics Assistant to ensure timely procurement and supply chain support for all planned interventions.

21- Regularly assess risks to project delivery and update the risk mitigation and contingency plans accordingly.

Safeguarding Responsibilities

ü  Promote and model a safe, respectful working environment

ü  Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work.

ü  Report all safeguarding incidents they see, hear, hear about or suspect, using our internal reporting mechanism.

ü  Complying with all safeguarding framework policies and practices

ü  Completing mandatory training courses relating to our safeguarding policy framework and comply with HR vetting procedures.

ü  Reducing the risk of harm and abuse in the field.

ü  Involving communities in the design of programmes and complaint response mechanisms, be responsible for implementation and review.

ü  Attending specialist field training on safeguarding as required.

ü  Maintaining maps of support services for survivors.

ü  Receiving and responding to complainants/survivors and ensuring that no further harm is done, following a survivor-centred approach, using the principles of psychological first aid, and signposting to relevant local services as needed

ü  Reporting all safeguarding incidents, they become aware of

Required qualifications and experience

ü  Master’s in agriculture, livestock, Social Sciences, or Development Studies.

ü  At least 5 years of relevant experience in project management.

ü  Strong leadership, community engagement, and coordination skills and familiarity with inclusive programming preferred.

ü  Excellent communication, coordination, stakeholder management, facilitation, and report-writing skills.

ü  Fluency in written and spoken English and national language is required. Knowledge of local languages spoken in Sindh is an advantage.

ü  High level of integrity, transparency, and commitment to accountability.

ü  Strong organizational, team building, networking and time management skills with the ability to handle multiple tasks under pressure.

ü  Proficiency in computer skills and MS Office (Word, Excel, PowerPoint, Outlook)

ü  Familiarity with donor compliance requirements, especially ADH/German Donors or other institutional donors, is desirable.

ü  Ability to work independently with minimal supervision and as part of a team.

ü  Willingness to travel to field locations within Shikarpur and Sindh as needed, including remote sites and during events or distributions.

This JD is intended to describe the general nature and level of work being performed. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Foundation for Ageing and Inclusive Development - FAID is an equal opportunity work employers and encourages applicants to apply without discrimination of age, gender and disability.