ANNOUCEMENT OF OPENING OF PLACEMENTS FOR A MULTINATIONAL COMPANY

We are seeking a highly organized, proactive, and detail-oriented professional for the position of “Executive Assistant / Office Manager”. The role requires strong coordination skills, administrative discipline, and the ability to manage multiple priorities in a fast-paced corporate environment.

Position: Executive Assistant/Office Manager

Location: Islamabad
Salary: 200k – 300k
OPD facility: Yes
IPD facility: Yes
Reporting: Cluster Managing Director

Job description

• Travel audit and budget management: Monitoring travel requests and ensuring alignment with budget and policy.
• Expense review and budget control: Reviewing departmental expenses and supporting cost-control initiatives.
• Vendor payment coordination: Assisting finance with vendor invoice verification and processing.
• Support to IT team for asset management: Helping track and manage IT assets, ensuring accurate records and allocations.
• Gate pass issuance and tracking: Managing gate passes for visitors, vendors, and staff in coordination with security.
• ISB office administration: Supporting data entry and office-related transactions.
• Facilities management: Coordinating with facilities teams to ensure office upkeep and service delivery.
• Support and coordination for Country Manager meetings: Preparing materials, scheduling, and handling logistics for leadership meetings.
• General back-office support: Assisting with various administrative and coordination tasks to ensure efficient internal operations.

Required Qualifications & Experience

• Master’s degree in Business Administration, Management, or a related field.
• 10–15 years of relevant experience in executive support, office administration, or operations coordination.

Strong command of MS Office applications

• Excellent organizational, communication, and multitasking abilities.
• Ability to work independently while maintaining high standards of professionalism and confidentiality.

Key Competencies

• Strong attention to detail
• Budget and administrative control mindse
• Coordination and stakeholder management skills
• Problem-solving and follow-up orientation

Professional communication and reporting abilities

Please Note:

The duties and responsibilities listed above can be amended, expanded, or adjusted at any time based on requirements, business needs or the direction of Hiring Manager.
Only shortlisted candidates will be contacted for test and interviews.
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Shaukat Lodhi,
Senior Manager (HR)
Email: [email protected]